MSSOP recruiting calendar

2008–2009 MSSOP calendar

June 2008
AMA Medical Student Section (MSS) Annual Meeting, Chicago, June12-14

• 2008 MSSOP kickoff and recruiter sign-up
• Chapter recruiter workshop
• Chapter recruiter expo

July–August 2008
Recruiting preparation

• Provide date you wish to have materials kit box and incentives shipped. Select one of four shipping dates below (send your request and date selection to kristen.tinney@ama-assn.org).
• July 11
• July 25
• Aug. 8
• Aug. 22
• Request an incoming first-year student class list from your school's Office of the Dean.
• Plan a "Succeeding in Medical School" event. (Tell me more.)
• Participate in ongoing recruiter development and training.

August–October 2008
Fall membership recruitment

• Send preorientation welcome letter/e-mail to first-year medical students prior to orientation. Be sure to invite them to visit the AMA booth/table during orientation.
• Attend first-year student orientation—your preparation will pay off!
• Promote AMA membership to all student nonmembers. Review or order more recruitment materials.
• Distribute and collect applications and payments at orientation.
• Submit new member applications and dues—weekly. (If you have application-related questions or need assistance, contact student membership.)
• Remember that first-year student orientation week is the single best time to recruit new AMA student members. So plan ahead.
• Know the contents of your MSSOP "booth in a box" recruiter kit.
• Be ready to display contact signage and event signage in high-traffic areas several days before orientation.
• Don't forget to apply for an AMA chapter involvement grant to support your AMA chapter recruiting events.
• Electronically submit applications.
• Bundle paper applications and checks, and mail to the AMA in postage-paid, pre-addressed UPS envelopes.
  —or—
• If appropriate, send your county or state medical association the applications and checks to process (contact MSSOP staff to determine whether this applies to your school).

November 2008
Fall commission deadline: Nov. 14

• Membership applications applied to your chapter's first commission check must be received by this date.

AMA-MSS Interim Meeting, Orlando, Fla., Nov. 6-8

• MSSOP recruiter workshop will cover event ideas, program improvements, questions and answers, and more.

December 2008

• Fall commission checks are distributed to your chapter.
• Contact AMA to request a list of nonmembers at your school.
• Spring recruitment information is distributed to recruiters.

January 2009
Spring membership recruitment begins Jan. 1

• Contact AMA nonmembers at your school by follow-up letter/e-mail or by inviting them to a chapter meeting.
• Set up spring chapter event(s). Use these links for event ideas such as a medical school debt seminar, planning support and additional recruiting materials. Consider inviting nonmembers to attend.
• Remember to apply for an AMA chapter involvement grant.
• Share your voice - watch your e-mail for our MSSOP survey and tell us how we can improve the program.

February 2009
Sign up for the AMA-MSS/AMA Resident and Fellow Section Lobby Day at the National Advocacy Conference.

• Sign up to participate in the MSSOP recruiter focus group if you're planning to attend Lobby Day in Washington, D.C. (March 8-9), which is held in conjunction with the AMA National Advocacy Conference (March 10-11).
• Share your voice—watch your e-mail for our MSSOP survey and tell us how we can improve the program.

March 2009
Spring commission deadline: March 27

• Membership applications applied to your chapter's second commission check must be received by this date.

Transition for following year

• Identify your recruiter replacement. Send his or her name and contact information to your MSSOP support team or visit the new MSSOP recruiter update information Web page to enter updated contact information for new recruiters online.

MSSOP Recruiter Focus Group: March 8

April 2009

• Return unused Netter’s Anatomy Flash Cards for iPod. Request a pickup.

May 2009

• Spring commission checks distributed to your chapter

June 2009

• Program ends. MSSOP $100 e-bonus checks are distributed.